Reporting is a core ShareGate Protect feature with many app elements that open ready-made reports so you can review detailed information about your tenant's configuration.
On the Reporting page, you have access to several pre-made reports that you can modify, create your own from scratch, and export your reports as CSV files to further analyse and share them.
Pre-made reports
Pre-made report templates are available on the Reporting page, organized into 3 categories:
Oversharing and security
Public groups: Lists Microsoft 365 groups visible to everyone in the organization.
Workspaces with EEEU access: Flags content shared broadly within the organization.
Workspaces with sharing links: Lists sites with anonymous, org-wide, or direct sharing links.
Sharing links: Finds files and folders shared using anonymous or company-wide links.
Groups with guests: Lists Microsoft 365 groups that allow guest access.
External guests: Identifies guests with access to internal workspaces.
Sprawl and lifecycle
Inactive workspaces: Identify unused workspaces.
Ownerless groups and teams: Finds groups and teams without an active owner.
Access and permissions
Site collections with broken inheritance: Highlights sites where unique permissions differ from their parent.
Create a report
To create a new report, Select Reporting from the sidebar and click on Create report.
When you click on Create report, you can select one of 5 different tenant elements:
Sites: Lists SharePoint sites in the tenant.
Groups: Lists Microsoft 365 Groups in the tenant.
OneDrive: Lists OneDrive for Business accounts in the tenant.
Sharing links: Lists the sharing links created in the tenant.
Users: Lists the users in the tenant.
Once you select your base object, you can build your report with filters and columns.
Note: Saving custom reports or modified report templates is not yet available.
Export a report
You can export any ShareGate Protect report to share data or use it with other tools. ShareGate Protect exports reports as a broadly compatible CSV file.
How to export
Open the report you want to export:
From the Overview/Tenant info page: click a data point to open its detailed report.
From the Insights page: click an insight’s details.
From the Reporting page: open a report template or create a custom report.
Click Export.
Stay on the page until the export is finished.
When the export is complete, the file is available from your browser’s Downloads.
Export format
File type
CSV only.
Filename
Format:
[ReportName]_[Date]_[Time].csvThe date format follows your browser language settings.
The report's name is based on the tenant object you're reporting on.
Columns and data
The export includes the same columns as the report you see in Protect.
Some values are adjusted to be easier to read outside the app.