Remove one or more people or groups from a specific people link in ShareGate Protect without deleting the link. Everyone else on the link keeps their access.
You can do this from the Sharing links report, the Permissions matrix report, and the User access report. Workspace owners can also do it during a delegated review.
Before you start
A specific people link is a sharing link shared with named people instead of anyone or your whole organization. In ShareGate Protect, these links appear as Specific internal people, Specific external people, or Specific internal and external people.
A global admin in your Microsoft 365 tenant must consent to a set of permissions to enable governance actions in ShareGate Protect.
Recipients can be internal users, guests (including people who haven't accepted their invitation yet), or Microsoft Entra security groups. When you remove a group, everyone in that group loses access through the link.
Remove recipients from a link
Open a report that lists the link: the Sharing links report, the Permissions matrix report, or the User access report.
Find the specific people link.
Select the 3-dot menu next to the link, then select Manage access…
In the Manage access window, use the search field to find a recipient by name or email.
Select Remove next to each recipient who should lose access. Select Undo to keep a recipient you selected by mistake.
Select Apply. ShareGate Protect removes the recipients right away.
Removing a recipient ends their access through this link only. ShareGate Protect shows a message when the removal is complete and records each removal in the Activity log.
If you remove every recipient
The link stays, but it doesn't grant access to anyone. The Manage access window warns you when you select every recipient. To remove the link completely, delete it instead. See Remove a sharing link.
Remove recipients during a delegated review
If you're a workspace owner, you can remove recipients in the Sharing links step of your review.
Find the link shared with specific people, then select Manage access next to it.
In the Remove access window, pick the people who should lose access.
Save your choice, then continue with your review.
The changes apply when you submit your review, and the link stays for everyone else. To remove access for everyone, revoke the link instead. IT admins see the result in the Review details side panel. For details, see Review your workspaces and Delegated Reviews overview.
Limits
You can manage one link at a time. If you select several links, you can only delete them.
Manage access… isn't available on Anyone links or People in your organization links.
On an expired link, Manage access… is greyed out.
You can remove up to 100 recipients from a link per request.
You can't yet select several recipients for bulk removal in the Permissions matrix report.
Manage access… isn't yet available from the Group access report.