Your IT admin uses ShareGate Protect to ask you, as a workspace owner, to review the Microsoft 365 workspaces you own.
See Delegated Reviews overview to learn how these reviews work.
This article walks you through signing in and completing your review.
You don't need a ShareGate account.
Open your review
Click on the link in the review email, or go directly to review.sharegate.com.
Sign in with your Microsoft 365 account.
Note: If you're assigned to more than one review at a time, a new email isn't sent for each one. Use the link in your first review email to return to the hub, or visit review.sharegate.com and sign in with your Microsoft 365 account to view all reviews assigned to you in one place.
The reviewer hub lists the workspaces still waiting on your review, grouped by deadline, with each workspace's type, owner count, and member count.
Review a workspace
Select a workspace to open it. The tabs you see depend on what your admin asked you to review.
Lifecycle: Choose Keep it or Delete it for the workspace, or Archive it if your organization has archiving enabled. If you keep it, select a reason: Still actively used, Needed for reference, Shared with external partners, or Other, and add an optional note. If you delete it, the workspace and all its content are removed; an IT admin has 30 days to restore it if needed. A confirmation dialog shows what will happen before you confirm.
Guests: Review the guest users who have access, along with their domain, permission level, and last active date. Remove anyone who no longer needs access, one at a time or in bulk.
External Links: Review the workspace's sharing links. Remove any that shouldn't stay, one at a time or in bulk.
Note: If you select Archive or Delete in the Lifecycle tab, the other tabs lock because the workspace will be removed. They stay visible so you can still see their details.
Submit your review
For each workspace, select Submit when you're done. A confirmation dialog shows how many changes are queued and how many items you're leaving unchanged. Your actions take effect as soon as you submit.
Note: If you share ownership of a workspace, the first owner to perform the review completes it for everyone. After a workspace is reviewed, the other owners no longer see it in their hub.
If the review has closed
Each review has a deadline set by your admin. After the deadline passes, the page shows This review has closed and you can no longer submit changes. Contact your admin if you still need to make changes.