The Licenses report in ShareGate Protect provides visibility into all Microsoft 365 licenses available in your tenant and how they are assigned to users.
Accessing the Licenses report
To access the Licenses report:
Select Tenant info in the ShareGate Protect sidebar menu.
Click View report in the Licenses box.
What the Licenses report shows
The report displays a list of all Microsoft 365 licenses in your tenant along with key allocation details.
The report includes:
License Product name
Total purchased
Total assigned
Total unassigned
Copilot included
SKU (hidden by default)
Expired (hidden by default)
Status (hidden by default)
You can use the available filters and sorting options to quickly identify licensing trends across your tenant.
Accessing the Assigned Licenses Report
To review which users have been assigned a specific license:
Click on a value in the Total assigned column from the Licenses report.
The report opens a filtered list of all Microsoft 365 users assigned to that license.
What the Assigned Licenses report shows
The Assigned licenses report includes:
User display name
License product name
Assigned by
Additional columns can be added for more advanced reporting. These include user properties such as department, job title, email, user type, status, last sign-in date, owned sites, and member sites, as well as license details such as license SKU, total purchased licenses, total assigned licenses, total unassigned licenses, and Copilot status.
From this report, you can:
Filter by user or license properties
Identify inactive users using metrics such as last sign-in date
Analyze how licenses are distributed across users
Note: Assigned license and Last sign-in details are now also available from User reports as additional columns and filters.
Limitations
The Licenses report provides visibility into license inventory and assignments, but does not currently include license management capabilities.
The following actions are not supported:
Changing license assignments
Purchasing additional licenses
Viewing license pricing or spending
Tracking usage or activity associated with a license