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What is the relationship between inactivity detection and archiving?
What is the relationship between inactivity detection and archiving?
Updated this week

A team or group is considered inactive when ShareGate detects no activity across Outlook, SharePoint, and Teams.

Decide how long teams and groups can be inactive in your environment. Then, use ShareGate's inactivity management features so team and group owners can take action (i.e. keep, delete, or archive their inactive team or group) via email or ShareGate Teams chatbot notification.

Index

The inactivity detection notification

Tip: To see what notifications look like to owners, check out Take action on inactivity. Share this article with team and group owners so they know what to expect.

From the inactivity detection notification, owners can decide to:

  • Keep the team or group if they think its content is still relevant and will be consulted in the near future.

  • Archive the team or group if they think there is no longer a need (e.g. the related project is completed).

  • Delete the team or group if they think there is no more need for the team or group, its files, and its folders.
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    Note: As an IT admin, you can restore a deleted team or group from your Microsoft 365 admin center up to 30 days after the owner has made their decision. This action is irreversible after 30 days.

Archiving

The option to archive a team or group is only available to owners if you have set up an Azure storage account to store your data. If you have not yet set up storage, owners will only have the option to keep or delete inactive teams and groups.

When an owner selects Archive:

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