The Copilot Readiness Assessment crawls your tenant and collects data about workspaces with shareable links, and provides guidance for understanding how sharing can affect Microsoft Copilot.
Accessing shareable link details
To access sharing details, do one of the following:
From the Overview tab, find the links can be accessed by anyone key point and click Review workspace.
From the Data security tab, click the "Anyone" links data point.
Shared access overview
The Workspaces with shared access page displays the workspaces with Anyone links and provides information about how this setting may affect Copilot.
The Copilot Readiness Assessment provides details about shareable links for Teams, Groups, and OneDrive for Business workspaces. SharePoint sites that are not connected to Microsoft 365 groups and Teams private and shared channels are not included in shared access details.
About anyone links displays:
The percentage of links that are Anyone links.
The potential risks of Anyone links.
Suggested actions you can take to mitigate the potential risks of Anyone links.
Sharing report
The report displays:
The total number of workspaces with Anyone links.
The workspace Name.
The workspace Owner or number of owners.
The number of Anyone links in the workspace.
The number of External people links in the workspace.
The number of Guests in the workspace.
Click Export to save the report as a CSV file. The CSV file includes the following columns:
Workspace name
Workspace URL
Workspace ID
Workspace type
Owners
Total owners
Created At (Date [DD-MM-YYYY] + time)
Updated At (Date [DD-MM-YYYY] + time)
Anyone links (count)
Direct links (count)
Guests (count)
The sorting and search results in the CSV are the same as in the on-screen report when the report was exported.
Workspace details
You can see details about any workspace included in the sharing report by clicking the workspace name on the Workspaces with shared access page. The Workspace details page has two tabs: Sharing links and Guests.
Sharing links - Displays all sharing links available in the workspace. Anyone links are at the top of the list by default.
Guests - Displays external users with access to the workspace (Groups and Teams only).