Create a range of sensitivity tag options that suit your organization's needs, edit and maintain existing tags, and set custom external sharing reviews, all from the Policies.
Tip: For information on how to apply sensitivity tags to teams and groups, check out the article, Apply sensitivity tags.
Index
How to
Create a sensitivity tag
Open Management.
Select Policies from the sidebar.
Navigate to the Sensitivity tags section.
Click + Create sensitivity tag.
From the Create a sensitivity tag pop-up, enter a Title, Description, and select security settings for Privacy, External sharing, and Guest access.
Click Save changes.
If you want to customize the external sharing review start date and recurrence - Continue with Set a custom external sharing review below.
Set a custom external sharing review
Use sensitivity tags to make sure that external sharing links and guest access are reviewed based on a team or group's data sensitivity.
When you create a sensitivity tag, the default start date is the next day and the default recurrence is every 30 days. To customize these values for a sensitivity tag:
Navigate to your sensitivity tags list in Policies.
Click in the Start date of external sharing review field for a tag.
Enter the date (format is DD/MM/YYYY).
Click in the days field and enter the number of days to pass between each review. This number must be at least 16 days, but not over 999 days.
Click anywhere outside the field to save your choice.
Notes:
The review recurrence set for the External sharing review policy applies to the teams and groups that do not have a sensitivity tag applied.
External sharing reviews are not available for sensitivity tags with the configuration: Guest access is Guests not allowed.
Edit a sensitivity tag
Navigate to your sensitivity tags list in Policies.
Hover over an existing tag.
Click the Edit pencil icon that appears.
From the Edit sensitivity tag pop-up, you can edit the Title and Description and change the security settings.
Click Save changes.
If you edit a sensitivity tag that is in use (i.e., the tag is currently applied to existing teams or groups), the changes will be made in bulk to all teams and groups with that tag.
Delete a sensitivity tag
Navigate to your sensitivity tags list in Policies.
Hover over an existing tag.
Click the Edit pencil icon that appears.
From the Edit sensitivity tag pop-up, select Delete.
In the Delete sensitivity tag? pop-up, select Delete.
Cancel at any time by clicking the X.
If you delete a sensitivity tag that is in use (i.e., the tag is currently applied to existing teams and groups), the change will be made in bulk to all teams and groups with that tag.